Revised Constitution of the Society of Caithness Artists.

To be ratified at the AGM on the 29th of April 2024 at 7pm in the Pentland Hotel

Aim: to be responsible for convening and promoting at least one art exhibition a year in Caithness. The exhibitors to be artists either residing in or connected to Caithness.

1. Management

1.1 The affairs of the Society shall be managed by a committee of eleven people elected from the membership.
1.2 The quorum at a committee meeting shall be five people with at least one being an office bearer.
1.3 Up to three people in a non-voting advisory capacity may be co-opted onto the committee.
1.4 All members of the Committee will have one vote.
1.5 The Committee shall meet a minimum of three times a year at times and venues which suit the majority of the committee members.

2. Office Bearers

2.1 The Office bearers will be elected from the committee and will consist of Chairperson, Vice Chairperson, Secretary and Treasurer.

3. Honorary Posts

3.1 The Committee may invite any person to be Honorary President of the Society. This post has no executive powers of responsibility.

3.2 The Committee may invite a total of six persons to be Honorary Vice President of the Society. These posts have no executive powers or responsibilities.

4. Financial Management

4.1 The Society bank account shall be in the name of the Society. Withdrawal of funds from the account shall require two signatories from any four agreed by the Committee, of which one should be the Treasurer.

5. Membership

5.1 Membership is open to all with a connection to the community in Caithness.

5.2 Annual membership fees will be an amount recommended by the committee and agreed at the AGM.

5.3 Annual membership will entitle each member to participate in any of the exhibitions which are solely managed by the Society.

6. General Meetings

6.1 The Annual General Meeting should be held at a time and place directed by the Committee. The AGM should be held no longer than fifteen months after the previous AGM.

6.2 The AGM should be publicly advertised at least fourteen days before the date of the meeting.

6.3 Voting at the AGM shall be open to all members of the Society.

6.4 The Following business will be presented at the AGM:

An Annual Report

Externally Verified Accounts

Election of Committee – up to eleven people from whom the Chairperson, Vice Chairperson, Secretary, Treasurer shall be elected.

6.5 Election of an External Verifier

6.6 Set Membership Fees

 

 

7. Exhibitions

7.1 The Committee shall organize at least one exhibition per year.

7.2 The Committee shall stipulate each year the maximum number of entries per person.

7.3 The Committee reserves the right to reject works not considered suitable.

8. Alterations to the constitution

8.1 Any alterations to this constitution must be made at an AGM. Details of any changes should clearly be advertised along with the notice of the AGM.

8.2 Not less than two thirds of the votes of those present and eligible to vote must be in favour before any alteration is made.

9. Emergencies

9.1 In the event of anything occurring not provided for or not clear within this constitution, the Committee shall have the power to deal with the same at their discretion.

10. Dissolution

10.1 The Society may be dissolved only by the consent of three quarters of the members present at an Extra Ordinary Meeting called for that purpose. Such a meeting shall appoint a Liquidator and decide on the disposal of all Society Funds and Assets.